Number 207 - August 2000

Desktop Publishing & Word Processing Tips
by Cy Galley, Dec 1999 Q Bits
Fitting a WORD Document on a Single Page     Have you ever had a document that is a sentence or two too long to fit on a single page. After trimming it, it still won't fit. Using a smaller font size is an option but the smaller size makes it hard to read. There is an easy way to make such a document fit on a single page.     Word 97 has a Shrink To Fit option. To use this, run Word and load your document. Now choose File, Print Preview. When the Print Preview window opens, click the Shrink To Fit button in the toolbar (its icon is two pages with an arrow pointing at a single page). Selecting Small Objects in Combination Graphics     Have you ever had a problem when trying to select very small objects in a graphic? There is an easy way of selecting graphics hidden behind another. If you press the Tab key after you have selected any graphic on the page, you can select any objects on the page one at a time. Using this method, you can select even the tiniest objects.     This method works quite well. Note that this method will select objects that are hidden behind other objects. For example, if you have a hidden object you would like to make visible, select an object, then use the Tab key to select the desired object, then choose Draw, Order, Bring To Front.     This method works very well, as long as you don't have too much extra text. If you don't like the looks of the change, press Ctrl-Z to undo it.	Fast Way To Switch Between WORD Documents     Here's the problem--you have three Word documents open and are working on them simultaneously. Perhaps you are copying portions of one to the other. Normally, to switch from one to the other, you would choose Window and then select the next document to work on. But the fast way to switch between Word (or Excel or PowerPoint) documents is to press Ctrl-F6. This will let you toggle between open documents in the same Windows program. Out!, Out!, Darn URL!     When you type a URL (Web address, that is) into a document, Word automatically turns it into a hyperlink. Maybe that isn't what you had in mind. You don't want it to be a hyperlink. As soon as Word creates the hyperlink press Ctrl + Z or Alt + Backspace (the Undo shortcut keys). You can also go the top of the Edit menu and click on the top item.     The problem with these procedures is that it works only IMMEDIATELY AFTER Word creates the hyperlink.     If you want to remove the hyperlink at some later time, try this:     Place the cursor anywhere within the hyperlink--USING THE KEYBOARD, NOT THE MOUSE (if you use the mouse, it's too easy to activate the hyperlink).     Press Ctrl + Shift + F9--the "unlink field" shortcut key. The hyperlink disappears.Place the cursor anywhere within the hyperlink--USING THE KEYBOARD, NOT THE MOUSE (if you use the mouse, it's too easy to activate the hyperlink).
Number 207 - August 2000